Decktopus Content Team
We make important presentations at many points in our lives. The last thing you want during these presentations is for sure your excitement and stress to get in the way of the presentation. If you doubt yourself from excitement during the presentation and butterflies fly in your stomach. At this point, take a deep breath and do not forget that you can of course make this presentation.
Everyone experiences these feelings, including the most experienced servers. The important thing is to control these feelings and direct them to the audience in a positive way. This blog was created to help you as a comprehensive guide from the creation of your presentation to your last sentence in your presentation. Let's take a closer look at the tips for a perfect presentation:
What are the main difficulties when giving presentations?
One of the main difficulties when giving presentations is the fear of public speaking at the podium. It can also be difficult to keep the audience's attention, as well as figuring out how much content to include in the presentation. Additionally, many people feel uncomfortable incorporating nonverbal communication such as body language or facial expressions into their presentations.
How do you give a good presentation? This is how to succeed!
Not every tip will lead to a successful presentation. What is important in a presentation?
What is important in a presentation?
If we think step by step while making a presentation, the first important part is to decide on the delivery matters to be conveyed. How we convey these issues later on is of great importance. An effective presentation is much more than just standing up and giving information. Therefore, the mode of transmission must be organized. A strong opening, engaging terms, and a final presentation that will sum up the whole process and leave a mark are essential. Introducing the important parts, taking time for yourself to practice, and creating effective notes are the exercises that will take your presentation to the next level. Here are some tips on presentation structure and presentation style, respectively:
Take your presentation structure to the next level!
1. Create Visual Interest
Visuals are key to keeping your audience engaged. At this point Decktopus allows users to create beautiful presentations using a range of templates and customization options. It is very critical to shape the visual structure of your presentation, especially according to the audience and your topic. From the Marketing Webinar to the English Study Guide offered by Decktopus, you can use templates on many different topics and play with the color palette of these templates. This allows you to make personalized presentations that are incredibly visually engaging to your audience. However, it's important to keep images minimal and simple when using them because too much bright colors can be overwhelming for the audience. With Decktopus, creating an interesting and engaging presentation is easy and efficient.
2. Use Bullet Points to Make Information Easily Digestible
How can using bullet points help make information easier to digest? Bullet points can help make a presentation's key points more accessible and easier to follow. Audiences are able to understand and retain the information better since it is broken down into smaller, simpler chunks of text. Graphics and animations can also be used to highlight important information, and help to reduce cognitive overload. Additionally, using a font size that is appropriate for the size of the room and avoiding full sentences on slides can help make information easier to understand.
3. Add Videos, Images, and Graphics to Make Your Story More Engaging
Adding videos, images, and graphics to a presentation can help make it more engaging by giving the audience information in a more visually stimulating and interactive way. Additionally, visuals can help create a more memorable experience, as people are more likely to remember images and videos than text alone. Using visuals can help to make a presenter more persuasive, as a Wharton School of Business research found that around a third of the audiences polled felt that presenters who used visuals with their presentations were more persuasive. The charts and video slides layouts included in Decktopus will come to your aid in this regard.
4. Include a Call-to-Action at the End of Your Presentation
A call-to-action at the end of your presentation can help take your presentation structure to the next level by motivating your audience and leaving them with a lasting impression. By including a call-to-action, you can ask them to take action based on the information you presented. This could be to get involved in a cause, sign up for a service, purchase a product, or simply to think critically about the topics discussed. Forms such as feedback, get in touch or application can be used as a slide layout for these purposes. By providing a clear message of what the audience should take away from your presentation and how they can apply it to their lives, you can ensure that your presentation structure is as effective as possible.
8. Use Custom Fonts and Sizes to Add a Personal Touch
Custom fonts and sizes can help add a personal touch to the presentation structure. First, choosing a simple font style will help convey your message and increase readability. In addition, sticking to a maximum of two fonts throughout the presentation ensures consistency and avoids cluttering the design. It's also important to use a font size that your audience can read from afar. In general, 18 points should be used for a large hall where the audience is far away. Also, using labels for tables and graphs to help convey your message can make them more understandable to the audience. Finally, using a subtle, consistent template or theme, as well as high contrast between your background color and text colors, can make your presentation unique. By taking control of your presentation design and using custom fonts and sizes, you can add a personal touch and make your slides stand out.
9. Include Quotes to Bring Life to Your Material
Adding quotes from influential people to your material presentation can help bring your presentation to life and make it that much more engaging. They show your authority on the subject and can be used to get your audience to think more deeply about the content you offer. Quotations can be used to open and close the presentation, or even sprinkled throughout the presentation to highlight key points. Additionally, the use of quotes encourages audience participation as they think about the answer to the question asked. As a result, using citations will help make your presentation more memorable and will leave a positive impression on your audience.
11. Use Visual Cues to Help Your Audience Pay Attention
Earlier, we talked about the effect of visuals on the effectiveness of the presentation. In addition to the presentation templates we mentioned, using visual cues such as icons, timelines, flowcharts, arrows and diagrams is very good at attracting the attention of the audience. It can help convey the message more meaningfully and persuasively than using words alone and can help reduce the likelihood of cognitive overload. Additionally, using relevant images can support and clarify your message, while summarizing ideas using clues can help you avoid full sentences on your slide.
The best way to charm the audience with your presentation
Step 1: Start strong and tell stories
Getting off to a strong start and telling stories are effective ways to engage your audience in a presentation. By starting your presentation with a strong and engaging opening, you can instantly grab your audience's attention and keep them engaged from start to finish. Starting with quotes or a relevant question can help you engage the audience. Additionally, stories can help your audience understand and connect with your presentation more deeply, as they provide context and make the concepts, ideas, or information you present relatable.
Step 2: Smile and make eye contact with the audience
Smiling and making eye contact with the audience can help charm the audience by building a accord and showing confidence. Smiling will make the audience feel more at ease, as they'll be able to connect with the presenter and their topic. Good eye contact exudes confidence and helps to keep the audience focused. It also helps the speaker to speak more slowly and clearly. Additionally, if the presenter looks people in the eye, it gives each listener the feeling of being important and being personally addressed by the presenter. Overall, smiling and making eye contact with the audience can help create a connection between the presenter and the audience, and make the presentation more engaging.
Step 3: Work on your stage presence
Working on your stage presence can help charm your audience with your presentation by showing your confidence and engaging them with your vulnerability. Keeping your lower body motionless and making eye contact with different people in the audience helps to show that you have control over the situation. Additionally, taking time to breathe deeply or stride around with a powerful posture before delivering a presentation can help to reduce nerves. By appearing self-confident and not too stressed, you convey to the listener that you are confident in your topic and have prepared yourself sufficiently. Finally, by utilizing hand gestures and walking around the room, you can create the illusion of confidence and draw your audience in.
Step 4: Practice your presentation
"Practice makes perfect."
You may have heard this phrase before on many occasions. This statement certainly holds true for the presentation as well. The way to get over your nervousness on stage is to practice many times.
- Ask a few trusted friends or colleagues to listen to a test run. Ask for honest feedback about your visuals, speaking voice, body language and other aspects of the presentation. An external eye will be very effective to improve your deficiencies.
- Prepare simple talking points that can direct your presentation. Speak openly and be confident in your knowledge on the subject.
- Practice your presentation in front of a small audience or a colleague, and ask for feedback on the content and style of your presentation.
- Consider videotaping yourself rehearsing. This will help you identify any distracting mannerisms or other signs of nervousness. In this way, you will make progress in learning to cope with stress.
- Rehearse the timing of your presentation to be sure that it falls within your time limits.
- Practice your presentation out loud over and over, so that you don't memorize every line of your presentation but can keep track of your key points. A completely memorized text will cause the audience to get bored after a while.
- Rehearse multiple times, trying out new ideas and new techniques for delivering the material. More practice, more practice...
- If possible, practice your presentation in the same room with the same lighting and computer setup as you will during your presentation.
- Practice speaking to the camera, not your computer screen. This practical fact will help you make eye contact during the presentation.
- After recording your presentation, take the time to review it. Check that the audio is clear and easy to understand, there are no extra pauses or background noise, and the audio and visuals line up properly.
Step 8: Use your voice effectively
The way you express your words is of great importance in terms of how the audience perceives you. The positive atmosphere, self-confidence and persuasiveness you convey to the audience is hidden in your words. That's why an effective use of sound can take the presentation very far.
- Slow down first. Stress and pressure can push you to speak fast, but when you speak fast, words may not come out exactly the way you want. Therefore, speak as slowly as possible so that the audience can understand you better so that you do not interfere with the presentation time.
- Don't be afraid to speak loudly. The size of the audience you will speak with plays an important role at this point. If you are presenting in public, speak loud and clear enough to make sure everyone in the room can hear you.
- Don't be ashamed of your dialect, but adopt it. Dialect is part of your personality. If the audience doesn't have trouble understanding you, you should not change your dialect.
- Change your pitch constantly. Speaking at a single pitch will overwhelm the audience. Raise your voice on points of emphasis and when you ask a question, and lower it when you make a statement. In this way, you will avoid overwhelm the audience by speaking at a single pitch and you will convey your message better.
Step 10: Use your body too
Using body language effectively can help to create a powerful and charming presentation.
- Body language such as standing up straight with your shoulders back and arms unfolded can demonstrate confidence, which can help to welcome the audience in and make your presentation personal.
- Eye contact is also incredibly important as it shows the audience you are speaking to them as individuals and can create an atmosphere of mutual trust.
- Subtle movements and gestures can be used to support moments when you are explaining a concept or showing enthusiasm about a topic. These small movements can help engage the audience, emphasize key points and make the presentation more enjoyable.
- Pauses can be used to draw attention to important points or during active learning exercises. Taking deep breaths and getting comfortable with the pauses will give the audience a chance to process the information and create a more meaningful presentation.
Step 11: Relax, breathe and enjoy yourself
Relaxing, breathing and enjoying yourself can help with charm when giving a presentation by building confidence and reducing nerves. Taking deep breaths and standing with feet shoulder-width apart with fists on the hips, chin held high and a soft smile can help to convey self-assurance and reduce stress. Additionally, rewarding yourself after the presentation and being proud of your accomplishment will also help to boost confidence and charm. For more tips, try doing breathing exercises to warm up your vocal cords and regulate breathing, drinking water to stay hydrated, and using relaxation or meditation resources to reduce nerves. Lastly, walking around the room and getting closer to the audience can also exude self-confidence and help attract the audience's attention.
Step 11: Show your enthusiasm
How can you show enthusiasm for your presentation?
As a matter of fact, conveying your enthusiasm to the audience is the combination of all parts of a complete presentation. Here you can find these parts in order.
- Practice your presentation beforehand and get comfortable with changing intonation based on the content.
- Drink water or fresh juice before your presentation to energize yourself.
- Connect with your audience by letting your passion for the subject shine through.
- Maintain eye contact with your audience and use your voice creatively.
- Use appropriate gestures and body language to get your message across.
- Start your presentation by grabbing your audience's attention and entertaining them with a story or an attention-grabbing image.
- Stand up straight, smile, and show that you are confident in the information you are presenting.
- Move around the front of the room or use hand motions to command their attention.
- Be honest with the audience about what is important to you and why it matters.
Frequently Asked Questions
What is the best way to format a presentation?
The best way to format a presentation is to use a minimalistic background and maintain a consistent font style and size. Keep the presentation stimulating and appealing without overwhelming the audience. To do this, try to follow the "10-20-30" rule: use 10 or fewer slides, keep your presentation under 20 minutes and use at least 30-point font. Place only your main points on the screen, then explain them in detail. You should also try to keep your main ideas to three or fewer key points and emphasize the real-world significance of your research. When designing slides, create only those slides that are necessary to improve your communication with the audience. Make sure to time your presentation and practice it ahead of time. Finally, end with a bang by summarizing the importance of the research.
What tips can help to make a presentation more engaging?
What tips can help to make a presentation more engaging?
- Use different types of media such as videos, flipcharts, whiteboards, and models.
- Involve the audience by asking “easy” questions and interacting with them.
- Make your presentation a two-way street by asking questions and addressing participants directly.
- Speak with enthusiasm and energy and use hand motions or movement to keep your audience engaged.
- Take the time to practice your vocal delivery and inflection.
- Incorporate humor into your presentation but make sure it is relevant and not controversial.
How do I create a story arc for my presentation?
Step 1: Determine the Story You Want to Tell
Start by deciding what story you want to tell your audience. Think about the main point or message you want to communicate and focus on creating a narrative to drive your presentation.
Step 2: Plan Your Presentation Structure
Structure your presentation in a way that will help you tell your story. Matt Abrahams recommends using one of the following examples: Past-Present-Future, Comparison-Contrast, Cause-Effect, Problem-Solution-Benefit, or What?-So What?-Now What?
Step 3: Write an Engaging Introduction
To capture your audience’s attention, craft a strong, engaging introduction. You can do this by presenting an interesting question, problem or anecdote, quoting an influential or interesting person, sharing a story that leads to the main topic of your presentation, showing an interesting statistic, chart or image, playing a brief video that sets up your presentation, or making a statement that generates curiosity or shocks the audience.
Step 4: Incorporate Storytelling Techniques
Incorporate storytelling techniques such as focusing on characters and using basic storytelling mechanics like setting, plot, and conflict to make your presentation stand out.
Step 5: Wrap Up With a Summary and Call to Action
End your presentation with a summary and a call to action to keep your audience engaged and motivated.
How can I structure my presentation for maximum impact?
Step 1: Establish a Positive Mindset
Start by considering the value of your message. Ask yourself, “Why is this message important to me?” This can help you stay motivated and focused on the goal of your presentation.
Step 2: Choose a Presentation Structure
Choose a presentation structure that makes sense for your topic. Matt Abrahams, a lecturer in Organizational Behavior, recommends the following structures:
- Past-Present-Future – review a process or share a timeline
- Comparison-Contrast – show the benefits of a certain idea, insight, product, or service
- Cause-Effect – explain the rationale behind a decision
- Problem-Solution-Benefit – motivate or convince your audience
- What?-So What?-Now What? – convince people to do a specific action after your presentation
You can also use a simple structure that starts with an introduction, the meat of your presentation with 3 points, and a summary and call-to-action.
Step 3: Create a Narrative
Give a narrative to your business presentation. Set up a problem at the beginning and lead the audience through how you discovered the solution you’re presenting. Make sure you’re telling a compelling story.
Step 4: Prepare Your Presentation
Now, you can begin to prepare your presentation using the guidelines above. Make sure you have an attention-getting opening to capture your audience’s interest. Determine the key ideas of your message and back them up with evidence. Finally, prepare a memorable close that supports your purpose and creates a lasting impression.
Step 5: Practice and Rehearse
Once you have your presentation structure and content in place, practice and rehearse. Pretend you’re an audience member and ask yourself what the best order is for your presentation. If needed, you can add more slides, cut a section, or rearrange the structure. With practice, you’ll become more confident and relaxed as you deliver your presentation.
What should I do if I'm feeling nervous before my presentation?
If you're feeling anxious before a presentation, there are a few steps you can take to help you manage your nerves:
- Acknowledge your fears by writing them down or sharing them with a friend or a trusted colleague. Doing so will help you identify specific things you can practice to reduce your nerves.
- Practice your presentation. Try to make your practice as realistic as possible: practice in your assigned classroom with an audience of friends, colleagues, or a video camera.
- Practice your presentation in front of a small audience or a colleague, and ask for feedback on the content and style of your presentation. Consider if the message is clear, if your evidence supports your key points, if the graphics and illustrations are clear and relevant, if you're talking in terms of your audience's interest, and if your close is memorable.
- Videotape yourself rehearsing, and then review the videotape for distracting mannerisms and other signs of nervousness.
- Rehearse multiple times, trying out new ideas and new techniques for delivering the material. Choose the techniques that you are most comfortable with.
- Rehearse the timing of your presentation to be sure that it falls within your time limits. Also make sure to leave time for questions, if it's appropriate.
- Before presenting, concentrate on your breathing. Slow it down, and make sure that you’re breathing fully. Pause for breath occasionally during your presentation too.
- Place your feet shoulder-width apart with fists on your hips, your chin held high and a soft smile. This will help increase your confidence and reduce your nerves.
- After your presentation, reward yourself in some meaningful way. Be proud of your accomplishment and, when you are ready, ask for honest feedback to make your next presentation even better.
What are the most important things to consider when creating a presentation?
When creating a presentation, the most important things to consider are: organization of thoughts, having a strong opening, defining terms early, finishing with a bang, timing yourself, creating effective notes for yourself and practising. Additionally, it is important to keep in mind the real-world significance of your research, and to ensure that the audience can understand and implement the key points. Keeping the presentation simple and offering a Q&A at the end can help to ensure that the audience is engaged.
Giving a presentation can be intimidating. But with the secret tips you will get from this guide, it will be much easier to charm the audience. From tactics to perfect your presentation structure to techniques for conveying your story effectively, this guide has everything you need. Remember that you are never alone in this presentation journey, Decktopus is with you as your presentation assistant to facilitate and accelerate this whole process.