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How to Add Audio to PPT? prepared by Decktopus content team.

April 13, 2023

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How to Voice Record Audio on Powerpoint (Do a Voiceover)

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This article shows you how to add and record audio/voice in PowerPoint presentation. It will cover the steps you need to take, and the software that is used.

What's Inside?

You can add voice instructions in PowerPoint with two methods. The first is by going to the complicated way... using the Presenter View and PowerPoint's audio recorder in PowerPoint so that you see your slides and notes on your computer screen while you're presenting. Moreover, you can use online text to voice software to add different voices in different languages. It will make your presentation more attractive and engaging.

But what if that's not the easiest way?

What if the audience is not in the same room or you are sending it as a link?
What if your company has employees all over the world and you need to bulk send with a link?

Let's walk you through the easiest way to record your voice-over slides, or upload pre-recorded voice and share it with a link.

Step 1: Prepare Your Presentation

It is recommended that you have already created your slide show before recording the voice-over. This will ensure that there are no glitches, pauses, or rewinds during playback which could disrupt your message.

If you did, skip this step and go straight to step 2. But if you didn't, here is the quickest way to jump-start your presentation. Just use the world's fastest presentation tool to create your presentation with pre-made templates and a bunch of presentation ideas.

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Step 2: How To Add Voice Recording To PowerPoint

If you are already in this step, this means you have a presentation in hand or prepared one! Perfect, now let's head over to adding voice recording to the slides.

Why do people record their voices on slides? Generally for voice narrative and generally for sales or startup pitches. Some things are better said out loud. If you have a presentation that is image-heavy and has less text, it might be a good idea to explain it with all your persuasiveness.

Prepare Your Mic

A microphone is essential for recording voice at a high quality. The difference in the sound quality will be huge if you are using cheap, low-quality speakers rather than expensive microphones.

In order to get the best sound quality, you will need a microphone that is both sensitive and directional. This will allow your voice to be amplified without getting interference from other noises in the room.


Rehearsing your script before recording is essential to making a great recording. By rehearsing, you'll be able to familiarize yourself with the material and make sure you're speaking clearly and naturally.

Here are a few tips for rehearsing:

- Read your script out loud, several times. This will help you get comfortable with the material and ensure that you're pronouncing everything correctly.

- Practice in front of a mirror. This will help you see how you look while speaking and correct any unwanted gestures or facial expressions.

- Record yourself reading the script and listen to the playback. This will help you identify any mistakes or areas that need improvement.

Record your audio

There are a few different ways to do this. One way is to use the "record" function on your computer's sound card. This will allow you to capture whatever audio is coming out of your speakers or headphones and record it to a file on your hard drive.

You can then play that file back through your speakers, allowing you to hear what was recorded as well as listen to it simultaneously (if doing so is easier). 

Another way would be plugging an earphone into one of the microphone inputs on any device like a laptop or tablet; these devices usually have more than one input for this purpose and generally filter your voice from the surrounding sounds.

Also if you have installed Zoom on your computer then all you need is to go into creating a session and record the session 

Upload your audio

Now let's do the easy part, shall we? Click to microphone icon on Decktopus, and pick the upload file. When you do that it will ask you to upload your voice file, and voila!

Step 3: Export as PPT

Decktopus is a presentation tool that allows you to export your presentation in PPT and PDF format.

To export your presentation in PPT format in Decktopus:

1. Open the presentation that you want to export in Decktopus.

2. Click on the Export icon.

3. Select PPT from the list of file formats and it will start exporting and notify you when it's ready.

However, we do not recommend exporting your file because you will lose the sound effects.

The best way to do it is to share your presentation with a share link. In order to do that you should click on the share icon and copy the share link.

Option 2: Record Your Voice Over Slides

There are a few reasons why people might want to record their voice-over slides.

One reason might be to make sure that they can remember the points that they want to make during their presentation. By having a recording of their voice, they can go back and listen to it as many times as they need to in order to memorize their talking points.

Another reason might be that some people find it difficult to speak in public. By recording their voice over the slides, they can help ensure that their presentation goes smoothly and without any hitches.

Finally, some people might do it to make the presentation more interesting or engaging for the audience.

How to record your voice on slides?

Just like uploading your presentation, now again click to the microphone icon on Decktopus, and pick the upload file. When you do that it will ask you to upload your voice file, and voila!

What’s PowerPoint voice narration?

PowerPoint voice narration is an audio recording of your slide presentation. It can be used to narrate your slides while you present or to create a self-running presentation that plays back on its own.

To add narration to your slides, click the "Narrate" button on the ribbon and then record your voice. You can also import an existing audio file if you prefer.

Once you've added narration, you can control playback speed, navigate through your slides, and even pause and resume the recording without interrupting the flow of your presentation.

But who wants to do that? Who wants to deal with that complicated technical issue? Instead, use a tool that does all the work quickly and easily with a clean dashboard.

Tips For Getting Great Audio Recording

When recording audio, there are a few key things to keep in mind in order to get the best possible results. Here are a few tips:

1. Make sure you're in a quiet environment. Background noise can be very distracting and will make your recording sound amateurish.

2. Make sure your microphone is close to your mouth. This will ensure that your voice is properly amplified and that you're not speaking too loudly or softly.

3. Avoid speaking too quickly or slowly. Speaking at a natural pace will make your recording sound more polished and professional.

4. Try to avoid popping Ps and Ss sounds by keeping your mouth slightly closed when pronouncing them.

5. Take a few practice recordings before

How to Add Sound Effects to PowerPoint?

The same way explained above can be used. You can try to create your own sound effects by recording or go and pick one sound effect on your own. But make sure they are royalty-free and won't get you in trouble later.

How to Insert Music in PowerPoint?

Instead of sound effects, you can go and find royalty-free music from youtube or quality libraries to find related music in your presentation. However, make sure to keep their volume low since you might want to be heard during your presentation!

How To Add Video In PPT?

-Find the video you want to use on youtube or upload an unlisted video.

-Take the URL of the video

-Add a new slide and choose video layout from Decktopus

-Type your video URL.

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